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Cooperative Purchasing

Cooperative Purchasing

​The Merced County Office of Education (MCOE) Support Services branch of the MCOE Business Department maintains this page as a means of promoting cooperative purchasing efforts among school districts and other public agencies.  

A Listserver​ is now available as a clearing house both for prospective bids, and for "piggybackable" bids - bids that have been let by other districts or public agencies that are available for use by others.  CAUTION: As always, all individual piggyback bids should be reviewed with your district's legal counsel prior to use. 

click the highlighted text for a suggested "piggyback​" clause (Additional Orders).  

the MCOE encourages participation in the California Association of School Business Officials (CASBO) Purchasing Research & Development Committee.  

Cal Save Cooperative Purchasing Project by the Monterey County Office of Education​

Cooperative Purchasing Hotline

The Cooperative Purchasing Hotline is now administered by FCMAT. The FCMAT list server email is fcmat-prchsng@lists.kern.org

More information may be found at the FCMAT website, http://www.fcmat.org/ or email Andy Presage at, aprestage@fcmat-csis.org

Submitted listings that are primarily commercial or promotional in nature are not within the scope of this forum. Listings not related to public purchasing should not be posted. The Merced County Office of Education reserves the right to make the final decision regarding any who abuse these guidelines. Submission of a listing shall be considered evidence that the person submitting the listing agrees to allow distribution of his/her listing (if accepted) or nondistribution (if not accepted).

This listserver is YOUR resource. Please feel free to use it fully for its intended purpose. Please forward any questions or comments you may have to improve this list!

Piggyback Purchasing

"Piggyback" Clause #1

  • The Vendor agrees to allow the ____________________(district or agency issuing the bid) and other public agencies and school districts in the State of California to purchase additional items, at the same terms and conditions as this bid, during the period of time that this bid is in effect.
  • Districts and agencies may order additional items in quantities of one or more.
  • Any liability created by Purchase Orders issued against this agreement shall be the sole responsibility of the district or agency placing the order.
  • Prices and terms shall remain firm and in effect for ________________ (i.e., 365, 120, 90, 60) days following the award of this bid, unless otherwise specified.

"Piggyback" Clause #2

  • Other county offices of education, public agencies, and school districts within California may desire to award a contract in response to this Invitation for Bid. If authorized by bidder under schedule of this invitation, bidder shall provide (name of project/bid) to these districts at the same prices and upon the same terms and conditions pursuant to Sections 20118 and 20562 of the California Public Contract Code.
  • DISTRICT reserves (or waives) the right to require districts and other agencies to draw their warrants in favor of the DISTRICT as provided in said code sections.

"Piggyback" Clause #3

  • The DISTRICT or other public agencies within the State of California may purchase additional items from any contract resulting from this bid. CONTRACTOR agrees that subsequent orders shall be accepted at the same terms and conditions as the original order.

"Piggyback" Clause #4

  • CONTRACTORS are requested to indicate on the Bid if they will extend the pricing, terms and conditions of this bid to other government agencies, if the CONTRACTOR is the successful vendor. If the successful vendor agrees to this provision, participating agencies may enter into a contract with the successful vendor for the purchase of the service and commodities described herein based on the terms, conditions, prices, and percentages offered by the successful vendor to the DISTRICT. Minor changes in terms and conditions may be negotiated by participating agencies for up to (period of time) following the award of this contract. The following agencies may participate in the final contract: (list of local agencies). In addition, agencies not listed may also participate in the final contract.

Reference: Public Contract Code Sections 20118, 20652.

Research and Development

Central Section Purchasing Research and Development Committee

The CASBO (California Association of School Business Officials) exists to provide education to increase the skills and abilities of individuals employed in the field of school business, to assist schools to operate more efficiently and effectively, and to conduct research in the field of school business management and administration.

Research and Development committees exist for two primary purposes:

  1. To provide education and information to others, through research, presentations and seminars.
  2. To receive information on current topics and areas related to school business.

In addition R&D committees provide a valuable forum for networking with other school business professionals.

To The Central Section Purchasing Committee meets regularly from August through June. Many meetings are based in the greater Fresno area, with occasional meetings held between Bakersfield and Merced.